For membership and certification staff
Members renew themselves. You stop being the bottleneck.
Certification evidence, renewals and member documents arrive on forms and stay findable against the member they belong to.
The year is one cliff
Renewal season decides your staffing
Almost all the evidence arrives in a few weeks. The question is whether it arrives as fields or as attachments.
Per member
Everything indexed
Three cycles back, still findable
One format
Not nine
A form replaces every attachment style
A queue
Not an inbox
Certification moves through states
One member, many years
The file does not reset each cycle
Everything a member ever submitted stays indexed against them, so a question about 2023 takes one search.
- 2026Renewal form, CPD evidence, code of conduct signed
- 2025Renewal form, CPD evidence, insurance certificate
- 2024Renewal form, CPD evidence, address change
- 2023Original application, references, certificate issued
Sound familiar
Your week, roughly
- 01Renewal season, and evidence arriving by email in every format
- 02Confirming for the third time which CPD hours were accepted
- 03A member who says they sent the certificate, and maybe did
- 04Chasing signatures on a code of conduct nobody reads
- 05Finding what a member submitted at their last renewal
And what it costs
What you are paying for now
An association management system add-on
Per member, for a document store you outgrew
E-signature seats
For codes of conduct and membership agreements
Renewal season temps
Hired to retype what members already typed
Nucleus One absorbs all three.
Both sides of the line
One system for the office and the public
Staff work the whole thing. Everyone else sees exactly what you publish to them, and nothing else.
Inside: membership and certification
- Membership staffEvery member record and submission
- Certification boardReviews evidence in a project of its own
- ChaptersScoped to their own members and events
What crosses
- Renewal formsEvidence arrives indexed to the member and the cycle
- A published standards libraryBylaws and standards embedded on your own site
- Agreements out for signatureCodes of conduct signed and filed
Outside: members and applicants
- MembersRead the standards and bylaws with no account
- Renewing membersSubmit evidence straight into their file
- ApplicantsApply without being given the keys
How it works
What the office gets
- 01
Indexed by member
Every submission lands against the member, not in a renewal inbox.
- 02
Evidence in one format
A form replaces nine attachment styles with fields you chose.
- 03
Review as a queue
Certification moves through states, so the backlog is visible.
- 04
History that survives
What a member submitted three cycles ago is still there.
FAQ
Association questions
Yes. A public form collects the evidence and attachments, and the submission arrives indexed on the fields you defined, such as member and renewal cycle.
Yes. Each chapter can have its own project, with groups and permissions deciding who sees what.
Take one renewal cycle online
Create a free account, publish a renewal form, and see the evidence land indexed against the member.
Prefer to talk? Call (863) 937-0272