For program and grants staff
Applications in, reporting out, and an audit trail for both
Collect applications on a form, route them for review, and keep the documentation a funder will ask for.
One grant, end to end
The audit is only easy if the first four stages were recorded
Every stage files its own evidence against the award, so the last one is a search rather than a reconstruction.
01
Applied
Form and attachments, indexed
02
Reviewed
Scored by assigned reviewers
03
Awarded
Letter signed and filed
04
Reported
Grantee returns evidence
05
Audited
Everything already in place
One receipt, three funders
The same document is evidence in three reports
Index it once against every award it touches. Each report becomes a filter instead of another hunt through the drive.
Invoice 4471
Passenger van, part-funded
- Program
- Youth transport
- Awards
- Three
- Period
- Q2 FY26
State grant
Youth program, FY26
Receipt plus the allocation percentage
Reports Quarterly
Private foundation
Capacity building
Receipt plus the board approval behind it
Reports Twice a year
Federal pass-through
Transport subaward
Receipt, procurement notes, mileage log
Reports Monthly
Indexing, not duplication. One file, three awards, three reporting calendars.
Where the year goes
Reporting is not the expensive part
Assembling the evidence is. That cost disappears when each stage files as it happens.
Per award
Everything filed together
Application, decision, reports, receipts
Indexed
By program and cycle
A funder question is a filter
Scoped
Reviewers see their own
Not the whole round
- Places one application lives6 → 1
- Steps to assemble a report7 → 2
- Days to answer a funder5 → 1
Sound familiar
Your week, roughly
- 01An application that arrived as six separate email attachments
- 02A funder asking for documentation from two years ago
- 03Board minutes living in a folder only one person can open
- 04Reviewers emailing scores back in different formats
- 05Rebuilding the same report from scratch each quarter
And what it costs
What you are paying for now
A grants management tool
Separate from where the documents end up
A form builder subscription
That hands you a spreadsheet, not a file
Staff time assembling reports
Hunting for the evidence a funder already asked about
Nucleus One absorbs all three.
Both sides of the line
One system for the office and the public
Staff work the whole thing. Everyone else sees exactly what you publish to them, and nothing else.
Inside: program, finance and board
- Program staffApplications, awards and reporting in one project
- FinanceSees the documentation behind the numbers
- BoardGovernance documents in a project of their own
What crosses
- Application formsArrive indexed on program, cycle and applicant
- A published libraryAnnual reports and policies on your own site
- Agreements out for signatureAward letters signed and filed with the file
Outside: applicants and grantees
- ApplicantsSubmit without being given access to anything
- GranteesReturn reports and receipts to one place
- FundersRead what you choose to publish
How it works
What the program gets
- 01
One application, one file
Form answers and attachments land together, indexed, not as six emails.
- 02
Review with a record
Files move through states so where each application stands is visible.
- 03
Audit-ready by default
The documentation a funder asks for is already filed against the award.
- 04
Publish what you choose
Annual reports public, applicant details never.
FAQ
Nonprofit questions
Yes. A public form collects the application and its attachments, and the submission arrives in the chosen project already indexed on the fields you defined.
Yes. Access runs through projects and groups, so a reviewer sees the files assigned to them rather than the whole round.
Run one grant cycle through it
Create a free account, publish an application form, and watch a complete award file assemble itself.
Prefer to talk? Call (863) 937-0272