Five Considerations to Make When Choosing Local or Cloud-Based Document Management
Data management is increasingly important for businesses – underscored by the ease, convenience, cost effectiveness, and security of local and cloud-based document management options. When considering whether or not to choose local or cloud-based document management, there are several important factors and considerations to take into account. To make the best decision, consider the five critical points discussed here.
Security
No matter what type of document management system is chosen, security is a top priority. With local systems, companies gain additional control, more insights into data activity, and higher levels of physical and logical security. However, cloud-based solutions carry the advantages of having the data stored off-site in the cloud, reducing the risk of fire and theft. In addition, reputable providers offer advanced levels of encryption, authentication and computer security.
Cost
When choosing document management solutions, cost should be taken into account. Not only can businesses benefit from lower setup and maintenance costs associated with cloud-based systems, but they can also benefit from the associated cost savings on document creation and storage. With cloud-based systems, businesses can reduce the costs associated with physical file storage and paper-based record keeping.
Flexibility
It is important to consider the flexibility of document management solutions when deciding between local or cloud-based systems. Local solutions allow for greater control over the system, but increased flexibility and scalability can be gained through cloud-based solutions. Cloud systems also allow for easy access to data when off-site, making it ideal for businesses with remote or mobile teams.
Integrations
Integrations are important to ensure that businesses are able to access the data they need when they need it. Cloud-based document management solutions often offer ready-made integrations that make it easy to connect existing business systems, such as accounting and customer relationship management (CRM) software. With local solutions, companies have to manage these integrations manually, making cloud solutions often more convenient.
Support
When choosing document management solutions, choose solutions that come with adequate support and maintenance. Reputable providers of cloud-based solutions such as Nucleus One provide industry-leading support and maintenance programs to ensure that businesses have the resources they need to keep their data safe and accessible.
When considering whether to choose local or cloud-based document management, businesses should take into account several key factors, including security, cost, flexibility, integration, and support. By understanding the benefits of each option, businesses can make a decision that is best for their operations and budget. Nucleus One provides a secure cloud-based document management solution that offers both impressive cost savings and exceptional scalability, making it an excellent choice for businesses of all sizes.